Informational Systems And Communications †Myassignmenthelp.Com

Question: Discuss About The Organisational Informational Systems And Communications? Answer: Introduction Communication is a process that enables people to share ideas and views in order to come into agreement. It is through communication whereby people will arrive at reasonable agreement after a series of consultations. Communication is vast and evident in all places where there is more than one person and where a decision is to be made. In any business, organization communication is essential in a manner that all the departments will require feedback and information from each other so that to ensure the smooth running of the business. In such an organized entity, information from one point to the other is conveyed via a well-defined system in order to ensure there is no coordination breakdown or delay (Heijden, 2013, p. 44). Information systems in any organization should be well developed and well conversant by the employees to facilitate smooth flow of information. From the case study of Cougar courier, the company has a system that they use to get information both internally and exte rnally from their clients. Identify the Components of Information System in Cougar Carrier Organization Auernhammer, J. Hall, H., 2014. Organizational culture in knowledge creation, creativity and innovation: Towards the Freiraum model. Journal of Information Science, 4(2), pp. 22-36. Information systems should be placed in a manner that they can correlate and link perfectly to come up with a successful chain of communication. The information system in Cougar Carrier Company is categorized into four main parts that work jointly to ensure the organization performs its functions appropriately. The organization has the operation support system that helps in the storing and preservation of data in the body (Seruca, Cordeiro, Hammoudi Filipe, 2016, p. 78). There is also the transaction processing information system that is concerned with all the operations that the organization involves itself. All kind of the services ranging from marketing the team to all the financial transactions range in this system. The processing control information system, on the other hand, is the critical part that involves the use of computer systems to be able to interpret and transmit information. It is with the meaning that vital information is fed to the computer, which will, in turn, u nderstand the information with the help of the installed operating systems. It is an important part as it helps in tackling of critical sums and contribute in making decisions for the organization. Lastly, the organization has a management support system that is headed by the owner of the team. It is the essential part of the chain of information as they are the ones that overlook on all the processes that take place in the organization's information system. Summarize the Competitive Forces Experienced by the Organization Zhang, Y. (2012).Future computing, communication, control and management. Berlin, Heidelberg: Springer. Cougar Carrier Company is faced with competition from emerging companies that pose to be a threat to their business. The competitors have lowered their prices and have ventured in long distant deliveries where Cougar does not operate. The new companies are using more advanced modes of transportation that are more efficient and faster than cycling utilized by Cougar Company. Delivering within a radius of five kilometers is done much more rapidly than Cougars cyclist does it. As a business that is not ready to be faced off from a business, they have to come up with a strategy that will help them regain their fame and their competitive advantage. To start with the company should upgrade on their delivery modes from cyclists to use of motorcycles and vans (Zhang, 2012, p. 34). The prices to be reduced to the point that will be the same to that of their competitors and ensure that they get to advertise themselves more and their new prices. Also, the company should now focus on serving the ir clients offering quality services and within the shortest time possible. Implementing the above strategies will win back the advantage the company had before. Identify Three Information Systems that the Organization Should Implement George, J. Zwass, V. (2013).Information systems in context: a casebook. Dubuque, Iowa: Wm. C. Brown. Since the company will be applying the strategy of improving on their modes of delivery, reducing prices and quality services the company should be able to adopt an information system that will be able to monitor all the three components. The quality management information system will be responsible for monitoring and surveying of the strategy. It is because the procedure involves quality and how employees will be operating while in the field thus they need to be trained on various ways of handling clients. Since decisions will also be made in the organization, then management information system will be the best system that will be used. The system will help in making the critical decision of the company of at what point or rate will the prices be reduced (George Zwass, 2013, p. 23). Reaching this decision will require a thorough collection of data so that to be able to get the right prices. Field agents will be responsible for the collection of data that will be used in deciding on prices. The information provided will run across the board so that to be sure with the prices. Also, an information system that uses the internet will also be required so that to boost the rate at which all the information of the organization is processed. Using an intergraded form of operating systems that are installed in computers so that to be able to buck up all the information of the group. All the servers of the organization should be upgraded to have the latest model of the operating system to perform better than before. The servers will be able to store all the data and documents of the organization for future references. The system is necessary because it is in the position to save and back up the data of the structure for future reference and be able to help in the running of activities that may pose to be difficult. Since the company was at its point of collapsing, reviving it will entail it using information systems that will make sure that it gets back to its normal operations (McDowall, 2014, p. 88). A quality management information system is in the best position to bring back the company to the reasonable point of exploitation. The information system can ensure that the operations of the organization will be to higher standards than it used to be. It will be able to make sure that all the decisions that are made by the team are sound and favor the organization's growth. Discuss the Feasibility of Implementing Your New Information Systems Klein, B. (2012).An introduction to IMS: your complete guide to IBM's Information Management System. Upper Saddle River, NJ: IBM Press. Implementing the information system will require the discarding of the previous systems that were being used so that to be able to accommodate the new regime. In addition to the new information system, there will be other systems that will accompany the system so that to make it efficient. Operating information system will work for hand in hand with the preferred information system so that to accomplish the required objective of the organization (Klein, 201, p. 45). It will be appropriate if the hardware of the systems are backed up by external drives so that to ensure the maximum protection and buck up of all the information and data of the organization. Outline Some of the Possible Security and Ethical Risks that May Arise Blecker, T. (2015).Information and management systems for product customization. New York: Springer Science Business Media. Despite the fact that the preferred information system will be the best, it also poses a risk when it comes to the point of crashing if not well protected. There is the danger of security when there is an external person can access the files and use them in a manner that is not right. Access by a third party may lead to the breach of the whole system thus resulting in the loss of all the data or even the person using the account to pass wrong information to the clients. Resolving such an issue will mean that the servers should be well protected to the point that will always be giving a warning if there is an attempt to access it without authority. The risk of losing all the files to be curbed by the fact that the organization to have an external back up that is always connected and updated by all the data that is added (Blecker, 2015, p. 78). Taking precaution at this point will require the full support of the organization in a manner that the agency will take an extra step to train more individuals to operate the system. Conclusion In conclusion, information systems are an essential attribute in every organization that should be taken with a lot of keen interest. Controlling all the information systems to be in the position to correlate leads to the successful accomplishing the planned objectives. Choosing wisely on the kind of information system so that to be able to get the right one that will suit your organization. References Blecker, T. (2015). 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